Administrative Professional

3 hours ago


Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱650,000 - ₱850,000
Job Overview

We are seeking a diligent and detail-oriented Administrative Professional to provide comprehensive support across executive needs, project management, and operational coordination. This role requires someone who thrives in a dynamic environment, can manage multiple priorities, and brings both administrative expertise and project management discipline.

Key Responsibilities
  • Manage calendars, appointments, and scheduling with proactive conflict resolution
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs
  • Screen and manage communications (email, Slack, phone), ensuring timely responses
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Anticipate all travel needs, including accommodations, meals, and personal care
  • Build comprehensive itineraries with contingency planning
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives
  • Track backend project progress across multiple clients/accounts
  • Support reporting and data entry into project boards and dashboards
Must-Have Qualifications
  • 4+ years of experience as an Administrative Assistant or Project Management Assistant
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail
  • Strong communication skills (written & verbal) across all organizational levels
  • Comfortable facilitating live calls and documenting action items in real-time
What We Offer

Our company provides a dynamic work environment that fosters growth, innovation, and teamwork. As an Administrative Professional, you will have the opportunity to develop your skills, expand your network, and contribute to our team's success.



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