Highly Skilled Administrative Professional
2 days ago
We are seeking a highly skilled and experienced Senior Executive Assistant to join our organization. This role will provide administrative support to senior executives and ensure the smooth operation of our business.
Responsibilities:- Executive Support: Manage executive calendars, coordinate meetings, and ensure all appointments run smoothly and on time. Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
- Strategic Assistance: Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
- Administrative Excellence: Organize and maintain files, documents, and other essential records. Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
- Project and Task Management: Monitor ongoing projects, ensure timely communication between teams, and track deliverables. Coordinate team calendars and prevent scheduling conflicts.
- Travel and Event Coordination: Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
- Communication and Inbox Management: Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
- Data and Presentation Preparation: Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
- Marketing and Social Media Management: Oversee account profiles, manage reviews, and upload relevant media content as needed.
- Ad Hoc Tasks: Perform miscellaneous tasks to support the executive's needs and priorities.
- A minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
- A university Bachelor's degree from a reputable institution
- Excellent phone, email, and instant messaging communication skills
- Exceptional English communication skills, both written and verbal (C1-C2 level)
- Solid organizational and time management skills
- Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- A proactive attitude and willingness to be trained
- Ability to work flexible hours, including night shifts
- Comprehensive health insurance
- Performance incentives
- Job security and stability
- Paid training and professional development opportunities
- An inclusive and supportive work environment
- Opportunities for career growth and advancement
- Holiday and overtime pay
- US work hours (20-40 hours per week)
- Remote job with flexible working arrangements
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