Practice Assistant
3 weeks ago
Job Title: Practice Assistant - Administrative Support
Job Summary: We are seeking a highly organized and detail-oriented Practice Assistant to provide administrative support to our Business Support Leadership and Professional Legal Support groups.
Key Responsibilities:
- Manage calendars and ensure all activities and markers are up to date
- Arrange meetings, conferences, and other internal and external activities; book conference rooms and venues; and coordinate with all parties involved
- Plan and prepare all travel-related needs (i.e., flights / trains, hotels, cars, itinerary, etc.)
- Plan and organize workflow to comply with established time constraints to meet deadlines
- Create and maintain contact information and email distribution lists
- Liaise with business support groups for and on behalf of the stakeholder allocations
- Carry out assigned projects effectively and on a timely basis
- Manage any other duties as reasonably requested by all stakeholder allocations and service leadership teams
Requirements:
- A bachelors or associate degree is necessary. Post-baccalaureate diploma and/or a masters degree are advantageous, but not required.
- At least one year of relevant work experience as a Remote / Executive / Administrative Assistant with exposure to a large international law firm or an equivalent organization.
- Excellent written and oral communication skills
- Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Excellent interpersonal skills with the ability to balance being an individual contributor and a team player
- Trustworthy in managing and handling confidential matters and information
- Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
- Can remain calm under pressure and work with tight deadlines
- Details and solutions oriented with a strong sense of urgency to proactively solve challenges
- Excellent organization and coordination skills; comfortable managing priorities from multiple parties
- Excellent telephone manners and competent knowledge of telephone systems
- Strong scheduling management and consistent follow through capabilities
- Proactive team player
- Knowledge of Microsoft Visio and SharePoint is an advantage
- Legal background is an advantage
Work Setup:
Shift: Flexible
Setup: Hybrid/Onsite
Location: Makati
By Applying, you give consent to collect, store, and/or process personal and/or sensitive information for the purpose of recruitment and employment may it be internal to Cobden & Carter International and/or to its clients.
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