Practice Assistant

3 weeks ago


Makati City, National Capital Region, Philippines Cobden & Carter International Full time

Job Title: Practice Assistant - Administrative Support

Job Summary: We are seeking a highly organized and detail-oriented Practice Assistant to provide administrative support to our Business Support Leadership and Professional Legal Support groups.

Key Responsibilities:

  • Manage calendars and ensure all activities and markers are up to date
  • Arrange meetings, conferences, and other internal and external activities; book conference rooms and venues; and coordinate with all parties involved
  • Plan and prepare all travel-related needs (i.e., flights / trains, hotels, cars, itinerary, etc.)
  • Plan and organize workflow to comply with established time constraints to meet deadlines
  • Create and maintain contact information and email distribution lists
  • Liaise with business support groups for and on behalf of the stakeholder allocations
  • Carry out assigned projects effectively and on a timely basis
  • Manage any other duties as reasonably requested by all stakeholder allocations and service leadership teams

Requirements:

  • A bachelors or associate degree is necessary. Post-baccalaureate diploma and/or a masters degree are advantageous, but not required.
  • At least one year of relevant work experience as a Remote / Executive / Administrative Assistant with exposure to a large international law firm or an equivalent organization.
  • Excellent written and oral communication skills
  • Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint
  • Excellent interpersonal skills with the ability to balance being an individual contributor and a team player
  • Trustworthy in managing and handling confidential matters and information
  • Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
  • Can remain calm under pressure and work with tight deadlines
  • Details and solutions oriented with a strong sense of urgency to proactively solve challenges
  • Excellent organization and coordination skills; comfortable managing priorities from multiple parties
  • Excellent telephone manners and competent knowledge of telephone systems
  • Strong scheduling management and consistent follow through capabilities
  • Proactive team player
  • Knowledge of Microsoft Visio and SharePoint is an advantage
  • Legal background is an advantage

Work Setup:

Shift: Flexible

Setup: Hybrid/Onsite

Location: Makati

By Applying, you give consent to collect, store, and/or process personal and/or sensitive information for the purpose of recruitment and employment may it be internal to Cobden & Carter International and/or to its clients.


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