Accounting Assistant

1 month ago

Makati City, National Capital Region, Philippines Alpha Infinity Holding Corp. Full time
Job Title: Accounting Staff

Alpha Infinity Holding Corp. is seeking a highly organized and detail-oriented Accounting Staff to join our team.

Responsibilities:
  • Act as the primary point of contact between the manager and internal/external clients.
  • Perform basic office tasks, such as filing, data entry, answering phones, processing mail, etc.
  • Provide support to the Accounting Department.
  • Process transactions, issue checks, and update ledgers, budgets, etc.
  • Prepare financial reports.
  • Assist with audits, fact checks, and resolve discrepancies.
  • Familiarity with basic accounting principles.
  • Process payments and documents, such as invoices, employee reimbursements, and financial statements.
  • Reconcile invoices and identify discrepancies.
  • Participate in monthly, quarterly, and annual audits.
  • Draft and edit financial presentations.
  • Track expenses and evaluate budgets.
  • Post financial data to accounts.
  • Maintain and improve the organization's bookkeeping process.
  • Ensure payments, amounts, and records are correct.
  • Record and file financial transactions into internal databases.
  • Control credit and chase debt.
  • Invoice processing and filing.
  • Process expense requests for the accountant to approve.
  • Bank reconciliation.
  • Update and maintain procedural documentation.
  • Prepare bank deposits.
  • Process reimbursement forms.
  • Check spreadsheets for accuracy.
  • Issue invoices to customers and external partners, as needed.
  • Review and file payroll documents.
  • Participate in quarterly and annual audits.
  • Screen and direct phone calls and distribute correspondence.
  • Handle requests and queries appropriately.
  • Manage diary and schedule meetings and appointments.
  • Source office supplies.
  • Produce reports, presentations, and briefs.
  • Devise and maintain office filing systems.
  • Handle requests and queries appropriately.
  • Organize and plan meetings.
  • Take notes and write minutes during meetings.
  • Conduct or prepare research as required by the reporting manager.
  • Run errands as requested.
  • Report to senior management and perform secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaise with internal departments, answer calls, and make travel arrangements.
  • Schedule appointments, maintain an events calendar, and send reminders.
  • Copy, scan, and fax documents, as well as take notes.
  • Prepare facilities for scheduled events and arrange refreshments, if required.
  • Observe best business practices and etiquette.
  • Reconcile accounts payable and receivable.
  • Ensure timely bank payments.
  • Assist with and act as the primary point-of-contact for auditor requests.
  • Handle sensitive information in a confidential manner.
  • Ensure compliance with applicable standards, rules, regulations, and systems of internal control.
  • Aid in the implementation of new accounting policies, standards, and guidelines.
Requirements:
  • Proven work experience as a Personal Assistant and/or accounting assistant.
  • Knowledge of office management systems and procedures.
  • MS Office and English proficiency.
  • Outstanding organizational and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality.
  • PA diploma or certification would be considered an advantage.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

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