
Executive Level Events Specialist
14 hours ago
A Senior Event Coordinator is responsible for planning and executing employee gatherings. They will partner with the Sr. Events Manager to bring events and gathering model to life.
The ideal candidate will drive logistics behind events, including venue sourcing, vendor coordination, on-site support, food & beverage selection, programming guidance, and post-event wrap-ups. They will also manage travel and registration, draft and send event communications, and produce simple post-event recaps.
In this role, the Senior Event Coordinator will start by coordinating logistics and work streams across events and grow into owning small-to-midsize events end-to-end. They will contribute to playbooks and templates, and support light strategy and senior-leadership alignment.
- End-to-end logistics: Coordinate event and offsite logistics for small, medium, and large-scale gatherings.
- Planning discipline & systems: Build clear planning artifacts and keep stakeholders aligned on milestones and responsibilities.
- Vendors, invoices & contracts: Manage and build rapport with key vendors; collect bids and negotiate within guardrails.
- Attendee comms & travel: Serve as the first point of contact for attendee inquiries and manage travel and registration.
- Onsite Operations: Be the calm presence when on-site supporting events, seamlessly managing setup, signage, registration, and troubleshooting needs.
- Crossfunctional Collaboration: Partner closely with teammates across Employee Experience, People Ops, Comms, and the Executive Admin team.
- Measurement & improvement: Collect feedback and metrics, document learnings, and help evolve repeatable templates and best practices.
Requirements:
- Relevant Experience: 3–5 years in events coordination, operations, or hospitality.
- Organizational Excellence: Impeccable organization and attention to detail.
- Operational Rigor: Bias for action and getting things done, ability to stay calm under pressure.
- Exceptional Communicator: Strong written and verbal communication.
- Vendor, Events & Budget Fluency: Knowledge on event, vendor and budget basics.
- Tools & AI Fluency: Proficiency with collaboration, PM, and event tools, including AI.
- Growth mindset: Eager to learn, take on ownership, and contribute to playbooks, templates, and continuous improvement.
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