Senior Administrative Support Specialist
2 days ago
As a highly skilled Support Professional, you will play a vital role in the success of our organization by providing exceptional administrative support to senior leaders.
You will manage complex schedules, coordinate communication, and oversee key operations while serving as a trusted partner to executives.
The ideal candidate is highly organized, resourceful, and thrives in fast-paced environments. They will serve as a bridge between executives, teams, and external partners, ensuring seamless information flow and productivity across the organization.
Key Responsibilities- Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
- Prepare meeting materials, including agendas, presentations, and reports.
- Conduct outreach and follow-ups with clients, partners, and collaborators.
- Facilitate communication between executives and internal teams to ensure alignment and information flow.
- Support executives in managing special projects, initiatives, and operational priorities.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Prepare expense reports and assist with budget tracking as needed.
- Maintain confidentiality when handling sensitive business and client information.
- Perform research, compile data, and provide insights to support decision-making.
- Proven experience as an Executive Assistant or in a similar support role; prior experience in marketing, e-commerce, or agency environments is beneficial.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools is required.
- Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
- Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- High level of accuracy and thoroughness in handling tasks and documents.
- Professionalism, integrity, and the ability to maintain strict confidentiality.
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