Executive Administrator

2 days ago

Davao City, Davao, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800
Job Title: Executive Assistant

A high-level administrative and executive support role that requires strong communication, writing, proofreading, and editing abilities. The ideal candidate will provide excellent support to the executive team and help optimize business operations.

Key Responsibilities:
  • Draft, proofread, and edit business documents, reports, and memos
  • Maintain databases, records, and confidential files
  • Act as the first point of contact for the executive when needed
  • Ensure the highest level of discretion and confidentiality in all activities
  • Assist with basic financial modeling and data analysis using Excel and Google Sheets
  • Write monthly executive reports
  • Help track budgets, expenses, and operational KPIs
  • Support invoice processing, vendor management, and procurement
  • Assist in building and refining internal business processes and workflows
Strategic & Project Management Support:
  • Take ownership of special projects that drive business growth and efficiency
  • Assist in researching and implementing new tools and processes
  • Develop an understanding of company strategy and assist with planning initiatives
  • Gradually take on Chief of Staff responsibilities, helping to streamline operations and optimize executive bandwidth

Requirements:

  • 3+ years of experience in a virtual executive assistant role
  • 1+ years of experience interacting with corporate finance, including financial modeling and tracking KPIs
  • Strong Microsoft Office and Google Suite proficiency
  • Excellent communication, writing, proofreading, and editing abilities
  • Ability to handle multiple projects simultaneously with minimal supervision
  • High level of discretion, confidentiality, and professionalism
  • Strong desire to migrate into a general operations role (absolute requirement)

Preferred Skills:

  • Experience working with startups, consulting, or financial/operational roles
  • Background in business operations, strategy, or finance
  • Prior exposure to Chief of Staff-type responsibilities or interest in growing into that role
  • Strong process improvement and automation mindset

Benefits:

  • Competitive salary package
  • Night differential pay to maximize your earnings
  • Permanent WFH arrangement
  • Day 1 HMO coverage with free dependent
  • Salary Advance Program through our banking partner
  • Unlimited upskilling through Emapta Academy courses
  • Free 24/7 access to our office gyms with a free physical fitness trainer
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
  • Unlimited opportunities for employee referral incentives across the organization
  • Standard government and Emapta benefits
  • Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)

About Us:

Join a team that values camaraderie, excellence, and growth. Recognized as one of the top companies in the industry, we offer stability and exciting career opportunities. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.

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