Cooperative Property Operations Coordinator

21 hours ago

Baguio City, Cordillera, Philippines beBeeAdminSupport Full time $36,000 - $48,000
Property Management Administrative Assistant

We are seeking a highly organized and detail-oriented administrative professional to support our property management team. As an administrative assistant, you will be responsible for managing daily operations and ensuring the smooth execution of tasks across 11 cooperative and condominium buildings with over 2000 residential units.

Main Responsibilities:

  • Maintain accurate records of payment status and collection activity across properties.
  • Coordinate with vendors to schedule inspections (e.g., boilers, elevators) and ensure certifications are up-to-date.
  • Manage multiple ongoing projects across properties, ensuring deadlines are met.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
  • Assist with personal administrative tasks for the property manager as needed.

Requirements:

  • 2-3 years of administrative experience in real estate or customer service.
  • Excellent phone and communication skills, particularly for payment-related calls.
  • Proficiency in spreadsheets and email management tools.
  • Highly organized and capable of meeting deadlines independently.
  • Professional and reliable communication with residents, vendors, and team members.

Key Skills:

  • Administrative Support
  • Property Management
  • Customer Service
  • Communication
  • Organization
  • Time Management
  • Vendor Coordination

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