Administrative Property Professional

3 days ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱300,000 - ₱500,000
Job Description

You are a highly organized and detail-oriented professional who excels in handling administrative responsibilities such as calendar, task, and email management, call handling, database management, and document preparation. You take pride in your attention to detail and your ability to identify foreseeable issues and propose viable solutions.

You will provide excellence by performing an array of administrative tasks such as answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.

  • Acting as a point of contact and filter between tenants, supers, and vendors.
  • Opening and closing work orders and following up to ensure their completion.
  • Improving current processes by creating SOPs and process documentation to increase organizational efficiency.
  • Data entry into software from leases.
  • Assisting with screening tenants and drafting leases from templates for approval.
  • Managing multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • Updating a weekly to-do list and following up to ensure tasks are complete.
  • Monitoring compliance issues and resolving them in collaboration with relevant parties.
Required Skills and Qualifications
  • At least 5 years of experience as a Property Manager or in a similar role.
  • Proven experience in organizing and directing multiple projects and tasks.
  • Familiarity with web-based project management tools such as Asana and Slack.
  • Experience with Yardi, RentCafe, On-Site, and Canopy is desired but not required.
  • Proficiency with word-processing software, spreadsheets, and CRMs.
  • Knowledge of online calendars and scheduling tools.
  • Excellent phone, email, and instant messaging communication skills.
Benefits

You are expected to work during US business hours following the client's schedule. You may also be expected to work on occasional weekends due to business needs.

Key Qualities
  • Ability to manage multiple priorities and deadlines.
  • Strong analytical and problem-solving skills.
  • Excellent time management and organization skills.
  • Ability to communicate effectively with diverse stakeholders.

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