Financial Operations Coordinator

2 days ago

Pasig, National Capital Region, Philippines beBeeCompliance Full time ₱550,000 - ₱650,000

About the Role:

We are seeking a highly organized and detail-oriented Financial Operations Coordinator to manage vendor payments, accounts payable processes, and support various finance-related tasks. This person will oversee financial operations, handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance projects as needed.

This role involves entering and processing vendor invoices in Bill Pay software, ensuring invoices are accurate, properly coded, and approved before payment. The ideal candidate will reconcile vendor statements and resolve payment discrepancies efficiently.

Key Responsibilities:

  • Vendor Management:
    • Maintain complete and up-to-date vendor information, ensuring IRS compliance
    • Collect and update W9 forms for all vendors
  • Sales Tax Compliance:
    • Prepare and submit sales tax filings for all applicable states on time
    • Maintain accurate records of sales tax obligations and payments
  • Finance Projects:
    • Support general ledger clean-up or reconciliation tasks
    • Assist in month-end close process, reporting, or audits as needed

Requirements:

  • 3-5+ years of experience in Accounts Payable or general accounting
  • Familiarity with Bill Pay platforms and accounting software
  • Solid understanding of W9 compliance and U.S. sales tax reporting
  • Proficient in Microsoft Excel or Google Sheets
  • Excellent attention to detail and organizational skills
  • Ability to handle confidential information with discretion
  • Strong communication skills and ability to work remotely

Preferred Qualifications:

  • Experience working with companies that operate in multiple states
  • Background in supporting finance teams on special projects or during audits
  • Prior experience as an independent contractor or in a distributed team setting

What We Offer:

  • Flexible, remote-first work setup
  • Opportunity to work with a collaborative and growing finance team
  • Exposure to a wide range of accounting and finance functions

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