Administrative Professional

6 days ago

Sorsogon, Bicol, Philippines beBeeExecutive Full time $45,000 - $60,000
Job Description

A highly organized and detail-oriented professional is sought to serve as a key partner to leadership, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently.

Key Responsibilities:
  • Data Management: Input and manage sensitive data related to payroll, templates, systems, and documentation with precision.
  • Scheduling: Manage scheduling and set up meetings across departments and time zones.
  • Purchasing: Make purchases on behalf of the organization in line with internal procedures.
  • Recruitment: Source resumes and assist with applicant tracking processes.
  • Record Keeping: Keep HR and operations-related lists and records up to date and organized.
  • Employee Support: Serve as a point of contact for employee questions and route concerns to the appropriate channels.
  • Presentation Assistance: Assist senior leaders in creating and formatting presentations.
  • Communication: Communicate clearly and professionally in both written and verbal English.
  • Problem-Solving: Anticipate upcoming needs and take a proactive approach to problem-solving.
  • Confidentiality: Handle confidential information with care and discretion.
Requirements:
  • Experience: Experience in HR administration and/or executive support, preferably in a fast-paced or dynamic environment.
  • Attention to Detail: Impeccable attention to detail and organizational skills.
  • Technical Skills: Strong data entry skills and comfort working with systems, spreadsheets, and internal tools. Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.
  • Language Skills: Excellent written and spoken English.
  • Critical Thinking: Demonstrated ability to think critically, anticipate challenges, and act with integrity.
  • Availability: Must be available to work core hours (9am–6pm) and stay later if needed.
  • Discretion: Comfortable managing confidential and sensitive matters professionally.

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