Administrative Operations Coordinator

21 hours ago

San Fernando, Central Luzon, Philippines beBeeAdministrative Full time ₱7,800 - ₱8,400
Job Title

Administrative Support Specialist


This role is offered by a remote work platform. Your actual pay will be based on your skills and experience — discuss with your recruiter to learn more.

Base Pay Range

$7,800.00/yr - $8,400.00/yr

About the Job

We are seeking a highly organized and proactive Administrative Support Specialist to assist our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention to detail, and proficiency with administrative software and tools.

Key Responsibilities
  • Manage and update calendars, schedule meetings, and set up appointments
  • Utilize Asana for task tracking and project management
  • Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
  • Organize and review receipts, and track purchases and expenses
  • Maintain and manage travel logs, including travel arrangements and documentation
  • Screen record all meetings and use Otter for transcription and meeting notes
  • Conduct regular file reviews to ensure all records are complete and organized
  • Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team
Requirements
  • Proven experience as an Administrative Assistant or in a similar role
  • Proficiency with Asana, calendar management tools, and email platforms
  • Strong attention to detail and organizational skills
  • Excellent communication skills and the ability to manage multiple tasks effectively
  • Familiarity with transcription tools (e.g., Otter) and screen recording software is preferred
  • Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday)
Benefits
  • Competitive compensation
  • Opportunity to work remotely with a collaborative team
  • Professional development and growth opportunities
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Technology, Information and Internet

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