Purchase Administrator

We are seeking a skilled Purchase Administrator to join our team. As a key member of the procurement department, you will be responsible for developing and maintaining strong working relationships with internal stakeholders.

Your primary focus will be on managing software and services invoice checks, creating and managing purchase orders, and liaising with the finance team to validate and process payments. You will also be responsible for handling bank account changes and entity updates for external vendors, facilitating the signing of novation agreements as required.

In addition to these tasks, you will facilitate the approvals process, assist in preparing deal summaries and other required documentation for software and service renewals, maintain and update supplier records, contracts, and pricing information in our system.

You will ensure all IT Business Partner (ITBP) related tickets and requests are logged and tracked in the JIRA system, proactively respond to and resolve IT Business Partner (ITBP) related tickets and customer queries in a timely manner.

Assist with conducting audits of software licenses in use across the business, manage and track software and services renewals, ensuring timely action and documentation.

This role requires general administrative tasks such as correspondence, follow-ups and scheduling meetings, contributing to the creation and maintenance of support documentation, such as knowledge base articles, solutions, workarounds, and process guides.

• Develop and maintain strong working relationships with internal stakeholders.
• Manage software and services invoice checks, create and manage purchase orders.
• Liaise with the Finance team to validate and process payments.
• Handle bank account changes and entity updates for external vendors.
• Facilitate the approvals process and assist in preparing deal summaries and other required documentation.
• Maintain and update supplier records, contracts, and pricing information in our system.
• Ensure all IT Business Partner (ITBP) related tickets and requests are logged and tracked in the JIRA system.
• Proactively respond to and resolve IT Business Partner (ITBP) related tickets and customer queries.
• Assist with conducting audits of software licenses in use across the business.
• Manage and track software and services renewals.

• This is not an entry-level position; prior experience in procurement, purchasing, or a related administrative role is required.
• Experience in cost analysis, budgeting, and forecasting.
• Strong organizational and time management skills, with the ability to prioritize, multitask, and meet deadlines and commitments.
• Excellent communication and interpersonal skills, with the ability to work effectively with both internal stakeholders and external vendors.
• High attention to detail and accuracy in data entry and record-keeping.
• Analytical thinking and strong problem-solving abilities.
• Demonstrates initiative, enthusiasm, and a proactive, can-do attitude.
• Process- and efficiency-driven, with the ability to identify and prioritize work effectively.
• Quick to learn new systems and processes, and open to new challenges.
• Knowledge of procurement best practices and relevant regulations is an advantage.

• Experience utilizing JIRA Service Desk for customer support and ticket management.
• Proficient in creating and managing purchase orders within Dynamics 365 Business Central.
• Advanced skills in Microsoft Excel, including formulas and Power Query, for data manipulation and reporting.

• Experience using DocuSign and Legal Gateway for document management and approvals.
• Involvement in Software and Services organizational audits, analysis and transformation.
• Analysis of SaaS tools to identify duplication and opportunities for consolidation.
• Familiarity with Power BI for reporting and dashboard creation.