Career Opportunities Executive Support Specialist

22 hours ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱650,000 - ₱850,000
Job Opportunity

This role is ideal for a highly organized and proactive professional seeking a challenging career in executive support, project management, and operational coordination.

Main Responsibilities
  • Executive Support Services
    • Manage calendars, appointments, and scheduling with proactive conflict resolution
    • Handle personal errands, research vendors/services, and coordinate lifestyle needs
    • Screen and manage communications (email, Slack, phone), ensuring timely responses
    • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Travel & Logistics Coordination
    • Anticipate all travel needs, including accommodations, meals, and personal care
    • Build comprehensive itineraries with contingency planning
    • Coordinate amenities, vendors, and local arrangements
  • Project & Task Management Support
    • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables
    • Manage daily agendas, meeting prep, and top-of-day reminders for executives
    • Track backend project progress across multiple clients/accounts
    • Support reporting and data entry into project boards and dashboards
    • Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates

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