Virtual Assistant Associate

6 days ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱6,000,000 - ₱9,000,000
Administrative Support Role:

This role involves providing comprehensive support to senior executives.

You will be responsible for managing calendars, emails, travel arrangements, events, expense tracking, client relationships, and documentation preparation.

  • Calendar Management – Coordinate schedules with internal and external stakeholders on behalf of the executive.
  • Email Management – Screen, respond to, and/or action emails as necessary.
  • Travel Arrangements – Organize flight and hotel accommodations, and other logistical requirements.
  • Expense Tracking – Monitor and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Events Coordination – Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Submission – Track, enter, and submit worked hours of the executive with weekly deadlines.
  • Telephone Relay – Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Building – Establish relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.

You will work in a fast-paced environment with a supportive and dynamic team.

Requirements:
  • Bachelor's Degree (any field)
  • Minimum 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required)
  • Customer service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities, and deadlines

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