Senior Project Coordinator
1 day ago
About the Role:
We are seeking a self-starter Senior Project Coordinator to join our Design Team. This is a 100% remote position designed for someone with strong administrative and logistical skills, ready to make a significant impact.
This is an ideal role for a self-starter with strong administrative skills and experience in commercial interiors, office furniture, or A&D project coordination.
Key Responsibilities:
- Quotation & Procurement: Solicit, compare, and manage quotes from top U.S. office furniture brands and their dealers for systems, seating, case goods, and FF&E.
- Project Documentation & Admin: Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders.
- Material Takeoffs & Procurement Support: Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
- Vendor, Client & Internal Coordination: Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items.
- Logistics & Project Execution: Support scheduling and coordination of installations, deliveries, and site visits.
Requirements:
- Bachelor's degree in Interior Design, Architecture, or any related field.
- At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
- Strong familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software.
- Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.
- Exceptional organizational skills and meticulous attention to detail, especially in document management.
- Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.
- Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.
- Familiarity with CAD software and being open to learning CET so as to liaise more effectively with Designers.
What Makes This Role Exciting:
- 100% Remote Flexibility & Work/Life Balance.
- Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.
- Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.
About Our Organization:
We help fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.
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