Administrative Support Specialist

1 day ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱500,000 - ₱700,000

Job Title: Administrative Support Specialist

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We are seeking an experienced Administrative Support Specialist to join our team. The ideal candidate will have a proven track record in providing administrative support, managing calendars, preparing proposals, and coordinating travel arrangements.

The successful candidate will be responsible for:

Preparing client proposals and engagements, ensuring alignment with brand and content guidelines.
Critical

  • Manage Directors' calendars, scheduling meetings, prioritizing tasks, and ensuring effective time allocation.
    Critical
  • Organize travel arrangements, including flights, accommodation, and itineraries. Draft and proofread emails, reports, contracts, and client communications.
  • Conduct online research and data collection for client projects.

Project Management Responsibilities:

Set up and manage client projects in Asana, tracking tasks and deadlines.
Generate client progress reports and draft invoices.

Marketing & Outreach Support:

Utilize HubSpot for CRM management, contact tracking, and LinkedIn outreach.
Create visually appealing documents, presentations, and graphics using Canva.

Tech & Systems Management:

Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).

Requirements:

Minimum 4+ years experience in an administrative or executive assistant role.
Project management experience with Asana preferred.

CRM experience (Hubspot preferred) for managing contacts and outbound messaging.

Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
Canva skills for content creation and light design work.

Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
Strong written and verbal communication skills in English.

Benefits:

13th Month Pay
HMO
Leave Benefits

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