Office Administrator

1 day ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time A$14,000 - A$18,000
Job Title: Administrative Support Professional

The ideal candidate will be a highly organised and reliable individual with excellent attention to detail and the ability to work autonomously. They should have experience supporting professionals in Australian accounting firms and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.

Key responsibilities include:

  • Managing calendars, booking appointments, and coordinating meetings across multiple time zones
  • Liaising with clients and legal professionals for entity set-up, trust deed execution, and related documentation
  • Handling ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records
  • Monitoring and responding to emails on behalf of team members, ensuring timely and professional communication
  • Maintaining and updating internal databases and document registers
  • Preparing, reviewing, and formatting documents and correspondence with high accuracy
  • Providing admin support to team members across different departments
  • Assisting with basic e-marketing and social media scheduling or content coordination
Requirements:
  • Strong attention to detail and organisational skills
  • A high level of maturity and discretion in handling sensitive information
  • Prior experience or exposure to e-marketing or social media coordination is desirable
  • Excellent verbal and written English communication skills
  • Proven ability to manage calendars and appointments independently
  • Self-motivated with the ability to work remotely and manage time effectively
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills:
  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory
  • Understanding of ASIC requirements and company secretarial processes
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus

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