Comprehensive Administrative Support Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱25,500 - ₱39,500
Virtual Assistant Job Description

This role is an opportunity to support a legal team with administrative tasks, document management, and research. The ideal candidate will have experience working in a legal setting or with a law firm and strong organizational skills.

The responsibilities of this position include:

  1. Document Management:
  • Store, organize, and maintain legal files, contracts, and case-related documents.
  • Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos under supervision.
  • Assist in preparing discovery documents and managing case deadlines.
Research Support:
  • Conduct legal research and summarize findings from public sources, case law, and government websites.
  • Track court dates, hearings, client appointments, and ensure timely calendar updates.
  • Prepare lead lists, transcribe meeting notes or depositions, and summarize research data.
Client Coordination:
  • Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts.
  • Respond to client inquiries professionally, make follow-up calls, and schedule appointments.
Billing Invoicing:
  • Create and send client invoices, track payments, and log billable hours.
  • Maintain accurate records of expenses and case-related costs.
CRM Case Management:
  • Input and update client and case information into CRMs or case management systems.
  • Organize case notes, track communication logs, and assist in internal project monitoring.
Email Communication Support:
  • Manage inboxes, draft responses, follow up on client communication, and flag urgent emails.
  • Coordinate internal and external communications on behalf of the legal team.
Travel General Admin Support:
  • Book travel accommodations for legal professionals when needed.
  • Assist with document preparation for client meetings, hearings, and conferences.
  • Perform ad hoc administrative tasks as assigned.

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