Senior Event Planner

2 weeks ago

Porac, Philippines beBeeEvent Full time ₱4,000,000 - ₱8,000,000
Senior Events Coordinator Job Summary

We are seeking a highly organized and detail-oriented Senior Events Coordinator to join our team. In this role, you will be responsible for coordinating logistics and events for our distributed workforce.

Key Responsibilities:
  • Coordinate event and offsite logistics, including venue sourcing, contract routing, catering, A/V, travel, shipping, F&B, and day-of schedules.
  • Build clear planning artifacts, such as timelines, run-of-show, checklists, and planning documents, and keep stakeholders aligned on milestones and responsibilities.
  • Manage vendors, invoices, and contracts, including negotiating within guardrails, reviewing contracts, and ensuring accurate processing of all contracts, POs, and invoices.
  • Serve as the first point of contact for attendee inquiries with a customer-first mindset, manage travel and registration, draft and send event communications, produce post-event recaps, and leverage AI to standardize briefs, comms, and run-of-show variants.
  • Be the calm presence on-site supporting events, seamlessly managing setup, signage, registration, and troubleshooting in-the-moment needs.
Requirements:
  • 3-5 years of experience in events coordination, operations, or hospitality.
  • Impeccable organization and attention to detail, comfortable juggling multiple timelines and priorities.
  • A bias for action and getting things done, anticipating needs and solving issues before they escalate.
  • Strong written and verbal communication skills.
  • Knowledge of event, vendor, and budget basics, making disciplined cost-control decisions and providing clear ROI-based tradeoff recommendations.
  • Proficiency with collaboration, PM, and event tools, actively using AI to speed research and drafting.
What We Offer:

We offer a dynamic work environment, competitive compensation package, and opportunities for growth and development.

About Us:

We are an equal opportunity employer committed to diversity and inclusion. We welcome applications from qualified candidates who share our values.

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