Administrative Support Professional
3 days ago
Our organization seeks an Administrative Support Specialist to provide comprehensive administrative services for senior executives. The successful candidate will deliver remote support, managing calendars and meetings, handling email management, travel logistics, event planning, expense reimbursements, client relationship management, documentation preparation, and other tasks as needed.
The ideal candidate will work in a fast-paced environment with a dynamic team, providing exceptional customer service and building strong relationships with clients and their representatives.
Key responsibilities include:
- Calendar/Meeting Management: Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
- Email Management: Screen, respond to, and/or action emails as necessary.
- Travel Management: Arrange flight and hotel accommodations, and other logistical requirements.
- Expense Management: Track and submit expenses for reimbursement or payment requisition.
- Events Management: Assist in setting up logistics and coordination of invites and RSVPs.
- Timesheet Management: Track, enter, and submit worked hours of the executive with weekly deadlines.
- Telephone Management: Relay accurate and detailed messages and transfer calls as required.
- Client Relationship Management: Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements for this role include:
- Bachelor's degree (any field).
- Minimum 2 years' experience in Executive Assistance/Secretary/Admin support.
- Customer service experience working with multiple stakeholders.
- Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
- Strong English communication skills, both written and spoken.
- Ability to handle multiple executives, priorities, and deadlines.
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