Administrative Support Specialist
1 week ago
We are seeking a highly organized and detail-oriented professional with advanced Excel skills to support our leadership team in the construction industry.
This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.
Key Responsibilities:- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Handle email correspondence via Outlook and ensure timely follow-ups
- Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
- Support CRM activities using Pipedrive (training provided)
- Conduct lead generation and data enrichment using Seamless.ai
- Assist with order processing and inventory tracking via SellerCloud
- Prepare presentations, reports, and documentation for internal and client use
- Liaise with clients, vendors, and internal teams to ensure smooth operations
- Maintain confidentiality and professionalism in all communications
- Excellent written and verbal communication skills
- Proficiency in Microsoft Outlook for email and calendar management
- Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
- Strong organizational and multitasking abilities
- Attention to detail and problem-solving mindset
- Ability to work independently and manage time effectively
- Excel - VLOOKUP required, PivotTables helpful
- Outlook - For email and scheduling
- Pipedrive - Training provided
- Seamless.ai - For lead generation
- SellerCloud - For order and inventory management
- Bachelor's degree preferred (Business Administration, Construction Management, or related field)
- 2+ years of experience in an executive assistant or administrative role
- Experience in the construction industry is a strong plus
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