Efficient Project Coordinator

10 hours ago

Tarlac City, Central Luzon, Philippines beBeeSupport Full time ₱1,200,000 - ₱1,500,000

At Teamified, we pride ourselves in building remote teams for top enterprises and digital native businesses. Our goal is to help organisations build and manage their remote teams through great working relationships, trust, integrity, culture and hiring processes.

The Virtual Assistant role plays a crucial part in enhancing the operational efficiency of our specialist valuation practice. You will support project delivery, client management, and administrative workflows, ensuring the firm's technical and creative outputs are well-coordinated and professionally presented.

  • Key Responsibilities:
  • Client Liaison & Scheduling: Coordinate calendars, set up remote meetings with clients or team members, manage reminders, and facilitate follow-ups.
  • Documentation & Reporting: Prepare and maintain standardized templates for valuation reports, draft initial sections, format documents, and compile financial modeling data.
  • Email & Communication Management: Monitor and triage inquiries from prospective and current clients, draft standard responses, flag urgent items, and escalate as needed.
  • Data Gathering & Research Support: Assist in gathering supporting materials needed for valuations: company financials, market benchmarks, comparable company data, industry reports.
  • Administrative & Travel Support: Manage travel bookings (if needed), invoicing, expense logs, data entry, CRM updates, and document filing.
Essential Skills
  • Experience: 3-5 years supporting consultants, analysts, or project teams in a professional services or finance environment.
  • Technical Proficiency: Highly skilled in MS Office (Excel, Word, PowerPoint), comfortable with CRM tools, virtual meeting platforms, and handling basic spreadsheet inputs.
  • Communication: Strong written English capable of drafting clear, professional correspondence and basic report content.
  • Organizational Abilities: Exceptional at multitasking, setting reminders, managing deadlines, and following up without oversight.
  • Attention to Detail: High accuracy in data entries and document formatting; ability to critically check for consistency in reports.
Requirements

We offer a dependable internet connection, structured workspace, proactive work habits, and the ability to work autonomously.

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