High-Impact Administrative Professional

2 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time $100,000 - $150,000

We are looking for a skilled and resourceful Executive Coordinator to join our Operations team.

This role is perfect for someone who can seamlessly transition between tactical execution and strategic planning, bringing innovation and structure to a fast-paced environment.

Responsibilities:

  • Process Optimization: Identify inefficiencies and implement process improvements using automation tools like Zapier, Replit, and other low-code platforms.
  • Data-Driven Decision Making: Analyze data to uncover actionable insights and support operational improvements.
  • Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
  • Schedule & Travel Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management. Oversee logistics for travel, events, and in-person meetings.
  • Documentation & Communication: Create executive-level reports, presentations, and memos, ensuring clear and effective communication.
  • Adaptability: Stay ahead of industry trends and recommend new tools and technologies to support innovation within the team.

Qualifications:

  • 3+ years of experience in EA, operations, or similar roles, preferably in tech or SaaS.
  • Strong written and verbal communication skills, with a collaborative approach.
  • Tech proficiency: Skilled in MS Office, Google Workspace, project management and productivity platforms like Slack, Loom, Notion, and Asana.
  • Problem-solving skills: Analytical mindset with a proven ability to identify challenges, generate solutions, and deliver results.

Why work with us?

  • Immersive learning opportunities: Be part of a rapidly scaling company.
  • Ownership and impact: Operate as a high-functioning individual with a growth mindset.
  • Innovation-driven culture: Work with a passionate team that thrives on solving challenges.
  • Dynamic environment: Thrive in a fast-paced, supportive environment that recognizes your contributions.

What we value:

  • You're a great communicator and culture maintainer.
  • You're data-driven and customer-focused.
  • You measure your results and automate when possible.
  • You improve continuously.
  • You take ownership and initiative.

Perks and benefits:

  • Competitive compensation.
  • Flexible remote work.
  • Opportunities to move laterally within the team and grow rapidly.
  • Paid time off and flexible leave policy.
  • A 'no boss' culture that empowers you to take ownership.
  • Flexible working hours to fit your lifestyle.
  • LGBTQ+-friendly.
  • Fun international offsite to connect and recharge.
  • Tech reimbursements to support your work.

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