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Executive Support Specialist

4 weeks ago

Manila, National Capital Region, Philippines Ripped box station Full time
Executive Assistant

Ripped Box Station is seeking a highly skilled and organized Executive Assistant to provide exceptional support to our C-level executives. As a key member of our team, you will be responsible for managing complex schedules, coordinating meetings, and ensuring seamless communication across the organization.

Key Responsibilities:
  • Email Management: Efficiently manage incoming emails, respond promptly, and follow up as necessary to ensure seamless communication.
  • Email Outreach: Initiate and manage email campaigns to build and maintain partnerships.
  • Partnership Development: Cultivate and sustain relationships with partners to foster collaboration and growth.
  • Deliverable Follow-up: Ensure all projects and deliverables are tracked and completed on time.
  • Project Management: Oversee projects from inception to completion, ensuring all milestones are met.
  • Meeting Coordination: Schedule and coordinate meetings, ensuring all participants are well-prepared.
  • Committee Support: Provide essential support to various committees, enhancing their productivity and efficiency.
  • Reporting and Documentation: Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval.
  • Social Media Management: Manage and engage with the organization's audience across social media platforms to build their online presence.
  • CRM Management: Utilize Glue up CRM to manage contacts, events, and communication.
  • Correspondence: Assist in drafting and managing professional correspondence.
  • Project Support: Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups.
  • Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Requirements:
  • Experience: Proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role.
  • Technology: Familiarity with current technologies, such as desktop sharing, cloud services, and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.).
  • Communication: Strong proficiency in office software and communication tools.
  • Calendars: Knowledge of online calendars and scheduling (Calendly, Google Calendar).
  • Language: Excellent verbal and written English communication skills.
  • Discretion: Discretion and the ability to handle confidential information.
  • Communication: Excellent phone, email, and instant messaging communication skills.
  • Organization: Highly organized and detail-oriented; able to efficiently prioritize multiple tasks.
  • Adaptability: Adaptability and a proactive mindset.
  • Interpersonal: Professional demeanor and strong interpersonal skills.
  • Independence: Ability to work independently and in a team-oriented environment.
  • Self-Discipline: Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision.