Financial Operations Specialist

This is a pivotal role within our organization, managing, optimizing, and establishing the financial operations of our US-based e-commerce brand and startup staffing agency.

• The successful candidate will manage day-to-day accounting functions, conduct detailed financial analysis, and provide actionable insights that support both business units.
• Collaboration with remote teams is essential to ensure smooth financial operations across different geographies and time zones.

• Financial Analysis & Reporting: Prepare and analyze monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow reports.
• Budgeting & Forecasting: Develop and maintain budgets and financial forecasts; provide variance analysis and recommendations for corrective actions.
• Financial Reports and Analysis: Create, automate, and improve comprehensive financial reports across functions to support strategic decision-making.
• Recommendations: Deliver scheduled comprehensive updates and strategic recommendations based on financial records and analytical reports to ensure organizational financial hygiene, maximize profitability, and meet business objectives.

• General Ledger Management: Oversee daily accounting functions, including general ledger entries, account reconciliations, and month-end close processes.
• Transaction Processing: Manage accounts payable and receivable, ensuring accuracy and timely processing of transactions.
• Compliance & Auditing: Coordinate with external auditors and tax professionals to ensure compliance with all financial regulations and standards.
• Startup Staffing Agency: Establish financial books, reports, and analysis systems while collaborating with management in financial planning for the startup staffing agency, including financial modeling, cost analysis, and cash flow management.

• Remote Team Coordination: Work closely with remote teams to ensure effective communication and coordination of financial tasks.
• Cross-Functional Collaboration: Liaise with other departments (e.g., operations, supply chain, HR, marketing) to provide financial insights and support business initiatives.
• Flexibility: Accept, recommend, and optimize additional tasks and responsibilities to meet business objectives.

• Systems & Tools: Utilize and, when necessary, enhance accounting systems (e.g., QuickBooks, Xero, ERP platforms) and Microsoft Excel / Google Sheets for efficient data analysis and reporting.
• Workflow Optimization: Identify, document, and implement process improvements to enhance accuracy, efficiency, and compliance in financial operations.
• Education: Stay educated (such as podcasts, industry publications, online media, social media) on industry trends to share, discuss, and implement.

• Education & Certification: Bachelor's Degree in Accounting; Certified Public Accountant (CPA), PRC Board Passer.
• Experience: 5+ years in accounting, financial analysis, AR/AP, month-end reconciliation; 3+ years creating financial reports, ideally in e-commerce or remote/digital businesses.
• Skills & Expertise: Strong knowledge of US GAAP; Proficiency in financial data interpretation and reporting; Experience with QuickBooks, Xero, Google Sheets, Microsoft Excel; Familiarity with cloud-based ERP systems and financial modeling tools; Excellent English communication skills (minimum C1 EFSET level); Strong time management, multitasking, and attention to detail.

• Competitive Monthly Retainer Compensation
• Fully Remote Work Opportunity
• Participation in Company-Sponsored Team-Building Events