Property Management Administrative Support Specialist

1 week ago

Biñan, Calabarzon, Philippines beBeeAdministrative Full time ₱2,400,000 - ₱3,000,000
Administrative Assistant Role

This is a remote position with a schedule from Monday to Friday, 10:00 AM – 7:00 PM, totaling 40 hours per week.

Join a growing property management company overseeing multiple cooperative and condominium buildings. The organization emphasizes smooth operations, timely maintenance, and clear communication with residents. This role supports daily operations, working closely with the property manager to handle resident communication, vendor coordination, and inspection scheduling across properties.

The responsibilities include making professional outbound calls to residents for payment collection and fee follow-ups, sending bulk email notices to residents regarding payments and updates, maintaining spreadsheets tracking payment status and collection activity across properties, scheduling inspections with certified service companies, tracking vendor proposals and ensuring certifications are up to date, managing multiple ongoing projects across properties, assisting with personal administrative tasks as needed, generating reports on completed tasks and ongoing projects for regular check-ins, and keeping detailed records of all communications and activities.

The ideal candidate will have 2–3 years of administrative experience, preferably in real estate, property management, or customer service, excellent phone and communication skills, proficiency with spreadsheets and email management tools, ability to manage multiple projects with organization and attention to detail, experience coordinating with vendors and managing schedules, familiarity with VoIP tools, high level of organization and capability of meeting deadlines independently, and professional and reliable communication with residents, vendors, and team members.

The job offers a steady freelance opportunity with immediate start available, permanent work-from-home setup, HMO coverage available for eligible locations, and opportunities for growth and development.

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