Purchasing Operations Specialist

We are seeking a Purchasing Operations Specialist to join our team.

This is a full-time role based in the United States, working Monday through Friday 8:00am – 5:00pm. As a Purchasing Operations Specialist, you will be responsible for managing procurement operations and contract administration, working closely with global suppliers and employees at all levels.

• Support and manage vendor contract review process including initial request review, coordination of Procurement, Legal and Compliance team review and redlining, and coordination with Business Owners and vendors.
• Manage and update Procurement Leadership SharePoint Excel files, savings trackers, and various other internal applications as needed.
• Internal and external calendar scheduling management supporting Procurement Leadership Team and suppliers.
• Facilitate the vendor contract execution process including gathering of signatures via DocuSign, contract archiving, and database management.
• Track and manage the lifecycle of procurement contracts, ensuring timely renewals, amendments, or terminations.
• Detail-oriented with the ability to identify and resolve discrepancies or inconsistencies in contract terms.
• Facilitate Requisition to PO processing in the Coupa Procure to Pay system (PTP) for goods and services required as needed.
• Review and/or select suppliers with the best package of quality, price, terms, and delivery for requisitions submitted.
• Review and update purchase orders, change requests, contracts, and associated documents as required.
• Assist with new supplier setup into Finance systems as needed.
• Run reports from Coupa PTP system to support month-end activities and ad hoc reporting as requested.
• Work with Accounting teams for GL coding changes and resolution of invoicing issues in the Coupa PTP system to improve invoice payment timelines and resolve supplier issues.

• Bachelor's degree in Business or Accounting related field preferred.
• Procurement experience with focus on indirect spend in a fast-paced, ever-changing environment.
• Competent in Microsoft applications (Excel, Word, Outlook, SharePoint, PowerPoint); experience with Coupa Procure to Pay system (or comparable) preferred.
• General understanding of terms and conditions for procurement contracts and experience working with a Legal team in the contract review process desired.
• Experience in preparing, reviewing, and maintaining procurement documents, including purchase orders, contracts, and invoices.
• Strong analytical skills for evaluating supplier performance and contract terms to ensure value for money.
• Familiarity with procurement regulations and compliance standards, including local and international supply chain requirements.
• Proficient in using procurement management software (Coupa P2P system knowledge is a plus) and systems to monitor contract statuses and updates.
• Able to be flexible and prioritize tasks under tight timelines.
• Technically strong to work within a variety of finance systems/tools.
• Excellent written and verbal communication skills with the ability to present information clearly to employees at all management levels.
• Detailed and self-motivated team player able to work independently, cooperatively, and confidently with global workforce and external parties to maximize performance and produce results; exhibits strong team-building and interpersonal skills.

• Company stocks
• Annual merit increase based on performance
• 15% night shift differential pay
• Paid Leave with Cash Conversion
• HMO with free dependents
• Retirement Plan
• Life Insurance
• Internet and meal allowance while working from home
• Employee Assistance Program for mental and social well-being
• Government-mandated Benefits (SSS, PhilHealth, PagIBIG, 13th month pay, Solo parent leave, Special leave for women)

We value diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Equal opportunity employer.

• Seniority level: Entry level
• Employment type: Contract
• Job function: Purchasing and Supply Chain
• Industries: Software Development