Administrative Professional

2 days ago

Lipa City, Calabarzon, Philippines beBeeMarketing Full time $1,100 - $1,500

We are seeking an organized and proactive professional to support our operations team in managing daily tasks, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

Job Responsibilities:
  • Expertly manage and triage emails, categorizing, routing, and escalating issues as necessary
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
  • Maintain and update databases (press lists, vendor lists, etc.)
  • Oversee computer and equipment maintenance, management, and procurement
  • Manage office supplies and coordinate maintenance
  • Arrange travel and accommodations
  • Create and execute detailed expense reports

Key Tasks:

  • Triage and respond to inbound inquiries from potential clients
  • Maintain the CRM and ensure accurate daily updates
  • Assist in organizing business development activities
  • Send welcome packages to new clients

Additional Responsibilities:

  • Support in updating website and social content
  • Manage online entries for awards
  • Reach out to journalists and send press releases
  • Research contacts for journalists, events, and other outlets
  • Support founders in press or event initiatives
  • Assist in managing the content calendar for social media
  • Help coordinate in-house projects such as holiday gifts and events
  • Research speaking engagements for the founders

Qualifications:

  • 4+ years of experience in administration, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed

Benefits Package:

  • Two weeks of paid time off
  • Training and development programs
  • Work-from-home option

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