Executive Support Specialist

1 week ago


Barcelona, Philippines beBeeAdministrative Full time ₱65,000 - ₱85,000

We are seeking a highly skilled Administrative Support Professional

Job Overview

This role requires a proactive and organized individual to provide end-to-end support across executive needs, project management, and operational coordination.

  • About the Role:
  • Manage calendars, appointments, and scheduling with proactive conflict resolution.
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs.
  • Screen and manage communications (email, phone), ensuring timely responses.
  • Organize complex meetings, prepare agendas, gather materials, and capture minutes.
  • Travel & Logistics Management:
  • Anticipate all travel needs, including accommodations, meals, and personal care.
  • Build comprehensive itineraries with contingency planning.
  • Coordinate amenities, vendors, and local arrangements.
  • Project & Task Management:
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables.
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives.
  • Track backend project progress across multiple clients/accounts.
  • Support reporting and data entry into project boards and dashboards.
  • Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates.
  • Communication & Coordination:
  • Act as liaison between executives, internal teams, and external partners.
  • Provide regular updates, ask clarifying questions, and ensure smooth handoffs.
  • Create one-pagers, meeting dossiers, and weekly reporting summaries.


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