Vendor Management Specialist
4 days ago
About the Role
The Vendor Management Specialist is responsible for overseeing the vendor management process, ensuring that vendor records are up-to-date. This involves interacting with vendors to obtain necessary documents and enrolling them in the client's system.
Key Responsibilities:
- Review and validate all Landlord change requests for notice addresses, points-of-contact, payment addresses, and ownership changes.
- Ensure accuracy of Landlord/vendor details entered into the system.
- Work directly with Landlords to obtain necessary documentation and proactively enroll them in the EFT process and/or update their details on the system.
- Cost Control: Ensure that invoices are appropriately validated, reviewed, and processed in accordance with lease agreements and internal protocols.
- Operating Expense Reconciliation: Perform full lease audit functions, processing all reconciliations submitted to audit escrows previously paid. Conduct audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents.
About You:
- Bachelor's degree required.
- Minimum of 3-5 years of work experience -- procurement, supply chain, vendor relationship management. Relevant experience in invoice processing, expense reconciliations and real estate will be an additional advantage.
- Proficient in using lease administration and EFT/ERP/financial software. Highly proficient in MS Office tools with good presentation skills.
- A motivated team player who can support a multi-regional and diverse team. Must be able to engage others effectively in a matrix organization environment – up, down, laterally, and through.
- Ability to solve advanced problems and deal with a variety of options in complex situations.
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