Administrative Support Specialist

1 week ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱750,000 - ₱1,000,000
Job Title: Senior Executive Assistant

Key Responsibilities:

  • Provide high-level administrative support to senior executives, ensuring seamless daily operations.
  • Coordinate meetings, manage calendars, and maintain confidentiality in handling sensitive information.
  • Conduct thorough research, analyze data, and present findings in clear, actionable reports.
  • Prepare detailed financial summaries, track payments, and record expenses accurately.
  • Organize files, documents, and records efficiently, ensuring easy access and retrieval.
  • Manage data entry tasks, including lead lists, audio transcription, and meeting minutes compilation.
  • Monitor ongoing projects, facilitate communication between teams, and track deliverables.
  • Plan executive travel itineraries, book accommodations, and coordinate logistics.
  • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  • Present data insights through cohesive reports and engaging presentation slides.
  • Oversee account profiles, manage reviews, and upload relevant media content as needed.
  • Perform miscellaneous tasks to support executive needs and priorities.
Qualifications:
  • Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree from a reputable institution
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level)
  • Solid organizational & time management skills
  • Tech savvy with knowledge of current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work flexible hours, including night shifts
Benefits:
  • Comprehensive Health Insurance
  • Performance-Based Incentives
  • Job Security and Stability
  • Paid Training and Development Opportunities
  • Inclusive Work Culture
  • Upskilling and Career Advancement Opportunities
  • 100% Remote Work Arrangement
  • Supportive Team Environment
  • Holiday and Overtime Pay
Work Details:
  • Flexible schedule with 20-40 hours per week
  • Remote work arrangement
  • Competitive salary range: PHP 75,000 - PHP 100,000 per month

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