Executive Assistant Opportunity

2 weeks ago

Cebu City, Central Visayas, Philippines beBee Careers Full time ₱900,000 - ₱1,200,000
Executive Assistant Opportunity
As a highly organized and proactive individual, you will provide comprehensive administrative support to the CEO. This role involves managing complex calendars, prioritizing tasks, handling confidential information, and ensuring the smooth operation of the CEO's office.

Duties and Responsibilities:
  • Serves as the primary point of contact for the CEO, fielding calls, emails, and requests.
  • Efficiently manage the CEO's calendar, minimizing conflicts and ensuring optimal scheduling.
  • Prepare for meetings by gathering relevant materials, coordinating with attendees, and taking detailed notes during meetings.
  • Prioritize and manage incoming correspondence, including emails, phone calls, and mail.
  • Deliver business communications to vendors, investors, stakeholders, and leadership team members when needed.
  • Prepare and edit documents, presentations, and reports.
  • Conduct research and compile information as needed.
  • Coordinate and manage business arrangements with the CEO and other stakeholders.
  • Accompany and/or represent the CEO at high-level events and conferences.
  • Oversee and manage special projects as assigned by the CEO.
  • Oversee expense reports and reimbursements.
  • Coordinate with other departments to ensure smooth workflow and communication.
  • Handle highly confidential information with utmost discretion.
  • Prepare confidential documents and reports as required.
Qualifications:
  • Proven experience as an Executive Assistant or similar role, preferably supporting a C-suite executive.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Experience in international settings is preferable.
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail and accuracy.
  • Discretion and confidentiality.
  • Proven ability to anticipate needs and proactively address issues.
  • Strong problem-solving and decision-making skills.
  • Knowledge of project management tools and techniques.
  • Experience with scheduling and travel management software.

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