Sr. Executive Assistant

Confidentiality. Coordination. Command. Ready to lead from the second chair? Join Smartsourcing, a 4-Time Best Company to Work For

Hi We're Smartsourcing—and we're on the hunt for a full-time, on-site Senior Executive Assistant who thrives on structure, sharp communication, and high-level coordination. If you're the kind of person who's always two steps ahead, let's talk

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As a Senior Executive Assistant, you'll be the strategic right hand to senior leadership—managing complex calendars, travel, communication, and high-level coordination across departments. This role goes beyond admin support—you'll anticipate needs, streamline operations, and help drive executive efficiency. If you're highly organized, discreet, and thrive in fast-paced environments, this is your moment to lead from behind the scenes.

What You'll Be Doing

Executive Support and Coordination

• Manage complex calendars, prioritize appointments, and coordinate travel across time zones.
  • Prepare executive meeting materials, reports, and presentations.
    • Support timely decision-making by anticipating executive needs.
      • Screen and manage incoming communication with a high level of confidentiality.

Communication and Stakeholder Management

• Serve as the executive's first point of contact for internal and external communications.
  • Draft professional correspondence and minutes, ensuring clarity and alignment with tone.
    • Liaise with senior leaders, clients, and vendors to relay accurate information.

Operational and Administrative Excellence

• Organize and support internal meetings, town halls, or offsite events.
  • Maintain records, expense reports, approvals, and documentation in line with policy.
    • Assist in department-level project coordination and tracking.

Process Improvement and Team Collaboration

• Identify and implement improvements in executive support workflows.
  • Support onboarding of junior admins or EAs; act as a process resource.
    • Contribute to administrative knowledge-sharing across the function.

Work Schedule: 9 PM to 6 AM PHT

What We're Looking For

• 5+ years of experience in executive support, project coordination, or operations
• Strong organizational, written, and interpersonal communication skills
• High proficiency in Google Workspace, Miro, Xero, and CRM tools (e.g., Pipedrive, LinkedIn)
• Experience using AI tools for summarization and documentation (a plus)
• Ability to operate autonomously and manage complex task loads with minimal supervision
• Discretion and integrity in handling confidential and sensitive information

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Fixed weekends off
  • 5-day Christmas Leave
    • HMO coverage for you and your dependent/s from Day 1 of employment
      • Group life insurance from Day 1 of employment
        • Free lunch + soft breakfast every day
          • Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
            • For the night shifters, additional NIGHT DIFF
              • Sports wellness clubs including hiking and free-diving
                • Subsidised gym membership at Anytime Fitness
                  • Engagement bonuses
                    • Over-the-top monthly, quarterly, and annual performance bonuses
                      • Exclusive discounts in selected restaurants and merchants
                        • Themed BFFs, monthly knockoffs, summer parties
                          • Community give-back programs and personal development workshops
                            • And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Precision, discretion, and momentum—bring it all as a Senior Executive Assistant at Smartsourcing.