Executive Assistant

4 weeks ago

Cebu City, Central Visayas, Philippines AboitizPower Full time

Job ID: 2548

Location: Banilad

Company: Aboitiz Power Corporation

Department: AP DU Chief Operating Officer Department

Employment Type: Probationary

Work Arrangement: On-Site

Job Scope: Provide executive-level support and maintain the COO's schedule, coordinate with internal and external stakeholders, provide logistical and travel support, and work on operations-related projects.

Responsibilities

  • COO Calendar Management
    Manage and maintain COO's calendar and appointments, provide reminders of meetings and appointments, and input in COO calendar.
  • Office Management
    Answer and screen incoming calls and emails, direct to appropriate parties.
    Receive, sort, and forward all incoming correspondence to CSU Leaders.
    Ensure all checks and documents for signature are properly attended to and returned on time.
    Perform administrative tasks such as processing payments, reimbursements, and cash advances for supplies.
    Act as representative for COO's Quarterly and Annual Income Tax Return.
    Perform general office duties including ordering supplies, maintaining records, filing, and maintaining equipment.
  • Travel Arrangements
    Arrange complex travel plans, itineraries, and compile documents for travel-related matters.
    Coordinate with service providers for travel, land transportation, and security arrangements for COO and family.
Qualifications
  • Ability to maintain the highest level of confidentiality
  • Bachelor's degree in any 4-year course
  • At least 4 years of related work experience
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