001AH- Executive Assistant

3 weeks ago

Cebu City, Central Visayas, Philippines Augusta Hitech Full time

Name of the position: Executive Assistant

Time Zone: EST

Remote: Yes

No. of resources needed for this position: 01

Type of contract: Full time

Years of experience: 5+ Years

Tentative Start Date: ASAP

OVERVIEW:

We are seeking an experienced Executive Assistant to provide comprehensive support to the CEO, handling a variety of administrative tasks including managing schedules, coordinating travel, preparing materials for meetings, and ensuring effective communication across teams. The ideal candidate will be highly organized, resourceful, and proactive in supporting the CEO in a fast-paced environment.

RESPONSIBILITIES:
  1. Manage the CEO's calendar and schedule meetings, appointments, and travel arrangements.
  2. Prepare and organize materials for presentations, meetings, and reports.
  3. Act as a liaison between the CEO and other executives, employees, clients, and stakeholders.
  4. Handle internal and external communication on behalf of the CEO, ensuring timely follow-up.
  5. Manage logistics for CEO's travel, including booking flights, accommodations, and preparing itineraries.
  6. Support special projects and ensure timely completion of tasks and action items.
  7. Maintain confidentiality and exercise discretion with sensitive information.
  8. Organize and maintain the CEO's office and workflow, including managing documents and supplies.
  9. Process and track expense reports and other administrative tasks as needed.
QUALIFICATIONS:
  1. Proven experience as an Executive Assistant or similar role supporting C-suite executives.
  2. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  3. Excellent time management, organizational, and multitasking skills.
  4. Exceptional verbal and written communication skills.
  5. Strong problem-solving abilities and attention to detail.
  6. Ability to work effectively under pressure and manage shifting priorities.
  7. High level of professionalism, confidentiality, and discretion.
  8. Experience with project management tools is a plus.
Job Information

Title: Executive Assistant

Qualification: Any Degree

Required Skills: Word, Excel, PowerPoint, Outlook

Working Shift: EST Time

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