Executive Virtual Support Specialist

10 hours ago

Province of Palawan, Mimaropa, Philippines beBeeJob Full time $30,000 - $50,000
Virtual Assistant Job Opportunity

This role involves providing administrative and operational support to various teams within the organization.

Key Responsibilities:
  • Administrative Support:
    • Organize, maintain, and manage digital records, including data entry and document management.
    • Coordinate schedules, appointments, and meetings across different time zones.
    • Draft, review, and manage correspondence, reports, and presentations.
    • Conduct research, collect data, and provide information to inform decision-making.
    • Prepare meeting agendas, minutes, and follow-up actions.
    • Assist in coordinating meetings, conferences, and business development initiatives.
  • Client Support:
    • Provide administrative support to sales teams, managing CRM systems, tracking sales processes, and assisting with client communications.
    • Help implement new sales programs, procedures, and systems.
    • Coordinate communication between internal teams and external stakeholders, including clients and vendors.
  • Financial Support:
    • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
    • Post financial transactions to accounting software and conduct monthly reconciliations for bank and credit card accounts.
    • Assist with budget preparation, financial reviews, and confidential financial document preparation.
  • Technical Support:
    • Utilize tools like Excel to organize data, create charts, and generate reports.
    • Manage digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
    • Support project management efforts by tracking progress and communicating updates.
Required Skills and Qualifications:
  • Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
  • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
  • Communication: Excellent English language skills, both written and verbal.
  • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
  • Problem-Solving: Independent problem solver with innovative solutions.
  • Professionalism: Strong work ethic, attention to detail, and ability to work independently.
  • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

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