Strategic Executive Assistant

1 day ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000
Administrative Support Specialist

This role involves providing exceptional support to directors by managing their calendars, prioritizing tasks and allocating time effectively.

The ideal candidate will have experience in administrative roles, with strong organizational skills and attention to detail. They should be proficient in project management tools like Asana, CRM software such as HubSpot and Google Workspace applications including Docs, Sheets, Slides and Drive.

In this position, you will be responsible for setting up and managing client projects, tracking tasks and deadlines and generating progress reports. You will also assist with marketing automation tools and outbound email/message campaigns. Additionally, you will utilize Canva for content creation and maintain company files and documentation within Google Workspace.

Responsibilities:

  • Prepare proposals and engagements aligning with brand guidelines
  • Manage director's calendar, scheduling meetings, prioritizing tasks and allocating time effectively
  • Organize travel arrangements, including flights, accommodation and itineraries
  • Draft and proofread emails, reports, contracts and client communications
  • Conduct research and data collection for client projects
  • Set up and manage client projects in Asana, tracking tasks and deadlines
  • Generate progress reports and draft invoices
  • Utilize HubSpot for CRM management, contact tracking and LinkedIn for targeted messaging
  • Create visually appealing documents, presentations and graphics using Canva
  • Assist with marketing automation tools and email/message campaigns
  • Maintain company files and documentation within Google Workspace

Requirements:

  • Minimum 4+ years experience in an administrative or similar role
  • Project management experience: Asana experience preferred
  • CRM experience (Hubspot preferred) for managing contacts and outbound messaging
  • Google Workspace competence
  • Canva skills for content creation and light design work
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach)
  • Strong written and verbal communication skills in English
  • Ability to work independently, manage remote tasks and take ownership of responsibilities
  • Strong attention to detail, organization and project management skills

Personality & Work Style:

  • Ownership Mindset – Take initiative and get things done
  • Fun & Easy to Work With – Value culture, adaptability and personability
  • Highly Organized – Thrive on structure and keeping tasks on track
  • Tech-Savvy – Quickly learn and work with new tools
  • Works Well Remotely – Proactive and independent

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