HVAC Operations Specialist

1 day ago

Pasig, National Capital Region, Philippines beBeeCoordinator Full time ₱35,000 - ₱48,000
Business Operations Coordinator

We are seeking a highly organized and detail-oriented professional to oversee the administrative and operational tasks of our company.

The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

Key Responsibilities:
  • Job Coordination & Documentation:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication:
    • Communicate with clients, vendors, and contractors via email, phone, and messaging platforms
  • Project & Office Management:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media:
    • Help manage our online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using project management tools
  • PlanSwift & Estimating Support:
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates
Requirements:
  • Proven experience in business operations, administration, or a related field
  • Familiarity with business plans and specifications and effective communication with vendors for pricing and materials
  • Proficiency in using project management tools to track project progress, vendor estimates, and submittals
  • Proficient in PlanSwift for takeoffs and estimation support
  • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate business needs
  • Proficiency in email, Google Drive, Google Docs, project management tools, messaging platforms, and data analysis software

Preferred Skills:

  • Experience with other project management and communication tools
  • Knowledge of compliance and safety regulations in the industry
  • Strong problem-solving skills and ability to work independently
  • Ability to manage social media platforms and contribute to marketing efforts

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