Financial Operations Specialist

6 days ago

Sorsogon, Bicol, Philippines beBeeFinance Full time ₱600,000 - ₱800,000
Job Description

This role involves managing all aspects of financial operations, including accounts payable, accounts receivable, and billing. The ideal candidate will have strong attention to detail and problem-solving capabilities.

Key Responsibilities:
  • Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
  • Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
  • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
  • Balance customer accounts and support the month-end AR closing and reporting.
Accounts Payable Duties
  • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
  • Reconcile vendor statements and resolve discrepancies efficiently.
  • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
Billing Tasks
  • Prepare and manage billing across trucking and warehousing divisions.
  • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
  • Ensure billing aligns with logistics-specific systems and operations.
Financial Administration & Process Improvement
  • Assist in AR/AP reconciliations during monthly close.
  • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
  • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
Collaboration & Communication
  • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
  • Communicate effectively across different time zones (via Slack, email, or calls).
  • Maintain clear documentation and support continuous improvement initiatives.
Requirements
  • At least 3 years of combined Accounts Payable, Accounts Receivable, or Billing experience.
  • Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems.
  • Exceptional attention to detail and problem-solving capabilities.
  • Excellent English communication skills, both written and verbal.
  • Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable.
Benefits
  • Competitive compensation package, including comprehensive health coverage.
  • Flexible work options: permanent work-from-home if outside specific cities; hybrid model for those in specific cities.
  • Wellness and time-off benefits to support work-life balance.
  • Career growth opportunities and pathways to advancement.

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