Logistics and Documentation Operations Manager

1 day ago


Makati City, National Capital Region, Philippines Phil National Lines, Inc. Full time

At Phil National Lines, Inc., we are seeking a highly skilled Logistics and Documentation Operations Manager to join our team.

About the Role

The Logistics and Documentation Operations Manager will be responsible for overseeing the efficient flow of goods and services, ensuring accurate and timely handling of documentation processes. This role requires a motivated individual who can independently manage procurement, logistics, inventory, and compliance documentation, contributing to strategic decision-making and operational efficiency.

Key Responsibilities:
  • Supply Chain Coordination:
    • Plan, coordinate, and monitor supply chain operations to ensure seamless execution.
    • Liaise with suppliers, vendors, transporters, and internal teams to manage procurement, shipping, and delivery schedules.
    • Track inventory levels, oversee stock movement, and maintain accurate inventory records.
    • Optimize logistics processes to reduce costs, improve efficiency, and meet operational targets.
    • Provide regular updates to management regarding supply chain performance and operational bottlenecks.
  • Documentation Management:
    • Prepare, review, and manage all required shipping and compliance documents, including invoices, bills of lading, packing lists, and certificates of origin.
    • Ensure accuracy and completeness of documentation to meet regulatory and legal requirements.
    • Maintain organized records of all supply chain transactions and documentation for audit and reporting purposes.
    • Coordinate with customs brokers, freight forwarders, and regulatory agencies to ensure smooth import/export operations.
  • Compliance and Risk Management:
    • Ensure adherence to local trade regulations and company policies.
    • Monitor supply chain risks and implement corrective actions to minimize disruptions.
    • Regularly review and improve documentation processes to ensure compliance and accuracy.
  • Reporting and Strategic Input:
    • Directly report to management on supply chain performance, documentation accuracy, and operational challenges.
    • Prepare and present periodic performance reports, including KPIs, cost analyses, and recommendations for process improvements.
    • Provide insights to assist management in strategic decision-making regarding supply chain optimization and compliance strategies.
  • Stakeholder Collaboration:
    • Work closely with the finance department to reconcile invoices and manage payment processing.
    • Collaborate with internal teams to align supply chain activities with business objectives.
    • Act as the primary point of contact for documentation and logistics-related inquiries and issues.


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