Administrative Specialist

16 hours ago

Cavite City, Calabarzon, Philippines beBeeHumanResources Full time ₱650,000 - ₱850,000

Job Title: US HR Admin Coordinator

Description:

This is a highly sought-after role for individuals with a passion for human resources and administrative work. As a US HR Admin Coordinator, you will be responsible for ensuring the smooth operation of our HR department, providing exceptional support to our employees, and driving business growth through efficient processes.

Key Responsibilities:

  • Manage and track documentation related to FMLA, ADA accommodations, Workers' Compensation, Leave Administration, and Unemployment Claims.
  • Maintain and update HRIS systems with accuracy and confidentiality, including BambooHR and Paycor platforms.
  • Assist with onboarding and offboarding processes, including orientation, background checks, I-9 compliance, and exit interviews.
  • Respond to employee inquiries and monitor the HR inbox.
  • Track training, performance evaluations, and employee documentation.
  • Support employee engagement initiatives and internal communication efforts.
  • Generate HR reports and assist with audits and data integrity.
  • Coordinate performance management processes and reviews, generate completion reports, and support managers and employees throughout the cycle.
  • Support payroll processing in coordination with the Finance department.
  • Assist Compliance and HR leadership with tracking attestations, reporting requirements, and data privacy adherence.
  • Initiate and consolidate results from annual employee engagement surveys.
  • Schedule and coordinate company-wide updates, including monthly internal meetings and quarterly global town halls, partnering with leadership on agendas and presentations.
Requirements:

To succeed in this role, you must possess:

  • Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
  • 2–3 years of experience as an HR Coordinator, HR Assistant, or HR/Admin supporting US-based companies.
  • Hands-on experience with FMLA, ADA, Workers' Compensation, leave administration, and unemployment-related processes.
  • Solid understanding of US federal and state labor laws and general HR practices.
  • Proficiency in Microsoft Office, BambooHR, and ATS/HRIS platforms.
  • Excellent written, verbal, and interpersonal communication skills.
  • High level of discretion, integrity, and attention to detail when handling confidential information.
  • Strong time management skills with the ability to multitask and meet deadlines.
Work Arrangement:

This position is offered in an Onsite with Remote Flexibility work basis. However, please note that this is a performance-based role, and the company reserves the right to require employees to report onsite at any time based on business needs, performance evaluations, operational requirements.

Flexibility to transition to an office-based setup when necessary is expected.

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