Comprehensive Virtual Support Specialist

7 days ago

Rizal, Philippines beBeeAdministrative Full time ₱5,000,000 - ₱7,500,000
Virtual Executive Assistant Job Description

We are seeking a skilled Virtual Executive Assistant to join our Administration and Workplace Services team. The successful candidate will provide comprehensive administrative support services to senior executives in Australia and New Zealand, working remotely.

The role involves calendar and meeting management, email handling, travel logistics, event organization, expense tracking, client relationship building, and documentation preparation. You will work collaboratively with internal stakeholders and external clients to deliver high-quality support.

Key Responsibilities:
  • Calendar Management: Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management: Screen, respond to, and action emails as necessary.
  • Travel Arrangements: Book flights, hotels, and other logistical requirements for the executive.
  • Expense Tracking: Monitor and submit expenses for reimbursement or payment, adhering to monthly deadlines.
  • Event Planning: Assist in setting up logistics and coordinating invites and RSVPs for events.
  • Timesheet Management: Track and submit worked hours of the executive with weekly deadlines.
  • Telephone Support: Relay accurate messages and transfer calls as required.
Requirements:
  • Proficient time management with ability to prioritize workload.
  • Confident in interacting with clients and executives.
  • Excellent attention to detail.
  • Proactive and solutions-focused.
  • Team player, supportive of colleagues.
  • Quality-driven with high standards.
  • Maintains strict discretion and confidentiality.
Qualifications:
  • Bachelor's/College Degree (any field).
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin support (preferred but not required).
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities, and deadlines.
What We Offer:

A competitive compensation package with benefits that support physical, financial, and social well-being. Opportunities for coaching, learning, and career progression, with flexibility to work in an early morning shift.

  • Support and coaching from engaging colleagues.
  • Learning opportunities to develop new skills and progress your career.
  • Flexibility in how you work to fit your needs.

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