Administrative Support Specialist

2 days ago

Cainta, Calabarzon, Philippines beBeeExecutive Full time ₱3,000,000 - ₱5,000,000
Job Summary

We seek a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.

Key Responsibilities
  • Executive Support: Provide comprehensive administrative assistance to senior leadership, including calendar management, meeting scheduling, and coordination across multiple stakeholders.
  • Document Preparation: Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Office tools to support proposals, project updates, and internal communications.
  • Information Management: Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
  • Communication Handling: Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
  • Project Coordination: Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Requirements
  • Experience: Minimum 2.5-5 years of proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Technical Proficiency: Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Organizational Skills: Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced environment.
  • Communication Skills: Strong written and verbal communication abilities, with tact and professionalism required for client-facing correspondence.
  • Independent Work Ethic: Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
Benefits
  • Competitive salary
  • Career growth and development opportunities
  • Collaborative work environment
What We Offer
  • Mid-Senior level position
  • Full-time employment
  • Administrative job function
  • Construction industry expertise preferred

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