Administrative Support Specialist

1 day ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $50,000
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing administrative support to the sales and success teams.

Responsibilities
  • Quote-to-Cash Administration
    • Prepare and automate quotes and invoices for Sales and Success teams.
    • Monitor account upgrades, plan changes, coupon application, and contract renewals.
    • Track payments, assist with collections, and support reconciliation of payments.
    • Coordinate invoice records and small refunds with the Accounting team.
  • CRM & Sales Pipeline Support
    • Keep pipeline data clean and updated in HubSpot.
    • Monitor lead stages and flag inconsistencies.
    • Drive updates and follow-ups after pipeline meetings and deal reviews.
    • Support lifecycle tracking for upgrades, renewals, and new deals.
  • Sales Team & Enablement Support
    • Respond to basic client queries on pricing and help route support or technical questions.
    • Organize and maintain up-to-date sales enablement materials.
    • Support sales playbook creation, objection handling resources, and product FAQ updates.
    • Tag and log key sales call transcripts and escalate insights as needed.
  • Admin & Coordination
    • Assist the client in preparing reports, internal documents, deal logs, and L10 summaries.
    • Support manual scheduling and calendar coordination for high-priority calls.
    • Track and prepare dashboards or weekly reports to monitor KPIs and sales targets.
    • Help with internal task tracking and documentation in tools like Notion, ClickUp, or Google Drive.
Required Skills and Qualifications
  • 2+ years of experience in Sales Operations, Revenue Operations, or Administrative roles in a SaaS or B2B environment.
  • Proficient with HubSpot, Stripe, Google Workspace; familiarity with tools like Notion, ClickUp, or Airtable is a plus.
  • Comfortable managing quotes, invoices, and coordinating across multiple teams.
  • High attention to detail, with excellent written and verbal communication skills.
  • Strong organizational skills and ability to follow through independently.
  • Bonus: Understanding of SaaS subscription models, renewal cycles, or sales compensation.
Benefits
  • Internal deal processes run smoothly and are consistently documented.
  • Sales and success teams receive timely administrative and reporting support.
  • HubSpot, Stripe, and internal trackers stay clean and reliable.
  • The client has confidence in your follow-through, precision, and initiative.
What Success Looks Like

In this role, you will have the opportunity to make a meaningful impact on our sales and success teams. If you are a detail-oriented and organized individual who enjoys working in a fast-paced environment, we encourage you to apply.

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