Administrative Support Specialist

1 day ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000
Administrative Support Specialist

We are seeking a highly organized and proactive Administrative Support Specialist to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, managing tasks related to property spreadsheets, calendars, client lists, lead generation, and research.

Key Responsibilities
  • Bi-weekly edit of property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform.
  • Weekly update of the online calendar via Google.
  • Monthly check on client lists to ensure new additions are marked as Marketing to receive newsletters.
  • Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites with guidance from the supervisor.
  • Input data including creating Companies and their related Contacts with names, emails, phone numbers, and religious affiliation.
  • Connect with clients on social media platforms:
    • Follow on Facebook, LinkedIn, YouTube.
    • Connect with current contacts on LinkedIn.
  • Conduct research on:
    • Events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns, and religious activities.
    • Current religious affairs of interest to contribute to engagement strategies and raise the profile of Faithful.
    • Newsletters, journals, and magazines for contributing blogs and articles or commenting on existing content.
  • Provide administrative support to the executive team as needed.
  • Maintain organized records of documents, spreadsheets, and correspondence.
Qualifications
  • Proven experience as an Administrative Assistant or Executive Assistant.
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
  • Experience with CRM software, preferably HubSpot.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy in editing spreadsheets and managing data.
  • Ability to conduct research and present findings effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and manage multiple tasks efficiently.
  • Strong problem-solving skills and proactive attitude.
Preferred Skills
  • Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools.
  • Experience in lead generation and client relationship management.
  • Knowledge of the real estate industry and property management.
  • Experience in creating and managing marketing lists.
  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders.

  • Administrative Support Specialist

    1 hour ago

    Cainta, Calabarzon, Philippines beBeeSupport Full time ₱280,000 - ₱418,000

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide top-notch administrative and operational support in our fast-paced healthcare environment.Key ResponsibilitiesManage email inboxes and respond to messages in a timely manner, ensuring seamless communication with patients, case managers, and internal...

  • Administrative Support Specialist

    24 hours ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job Title:Administrative Support SpecialistJob Summary:We are seeking a detail-oriented and proactive administrative support specialist to assist our team in scaling our e-commerce store and operations.Key Responsibilities:Manage calendars and coordinate meetingsTrack tasks using Microsoft PlannerSchedule weekly team meetings and manage follow-upsPlan...

  • Administrative Support Specialist

    1 hour ago

    Cainta, Calabarzon, Philippines beBeeSupport Full time ₱12,000 - ₱13,200

    Job SummaryWe are seeking an Administrative Support Specialist to join our team. As a key member of our operations, you will provide high-level administrative support to ensure the smooth functioning of our daily activities.Main Responsibilities:Manage email correspondence and respond promptly and professionally.Update our website with book details,...

  • Administrative Support Specialist

    21 hours ago

    Cainta, Calabarzon, Philippines beBeeSpecialist Full time ₱100,000 - ₱120,000

    Job Title: Administrative Support SpecialistThis is an exciting opportunity for a highly organized and reliable individual to provide administrative support to our leadership teams. The successful candidate will be responsible for performing various administrative duties, responding to emails and phone calls, scheduling meetings, creating content for social...

  • Administrative Support Specialist

    19 hours ago

    Cainta, Calabarzon, Philippines beBeeHealthcare Full time ₱7,200 - ₱7,800

    Remote Healthcare Support Specialist JobSeeking a dedicated and organized individual to provide administrative support to healthcare professionals and businesses.Manage emails, appointments, and patient-related tasks for healthcare clients.Provide customer support via phone, email, or chat platforms.Organize and maintain digital records and files.Input and...

  • Administrative Support Specialist

    9 hours ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱7,200 - ₱7,800

    Job OverviewThe role of an Administrative Support Specialist is to provide high-level administrative support to senior executives. This includes drafting reports, managing confidential data, and assisting with financial analysis.Daily TasksDraft, proofread, and edit business documents, reports, and memosMaintain databases, records, and confidential filesAct...

  • Administrative Support Specialist

    21 hours ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time $7,200 - $8,400

    Job SummaryWe are seeking an experienced and detail-oriented Administrative Support Specialist to assist our architecture team with daily administrative tasks.Duties and Responsibilities:Manage emails, draft responses, and flag urgent messagesOrganize tasks for the architecture manager and maintain task management systemsSchedule meetings, manage calendars,...

  • Administrative Support Specialist

    24 hours ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $50,000

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing administrative support to the sales and success teams.ResponsibilitiesQuote-to-Cash AdministrationPrepare and automate quotes and invoices for Sales and Success teams.Monitor account...

  • Senior Administrative Support Specialist

    2 days ago

    Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱216,000

    Job OverviewWe are seeking a highly skilled Administrative Support Specialist to provide direct assistance to our senior leadership team.Main ResponsibilitiesOffer day-to-day administrative support to executive-level personnel.Coordinate and manage project timelines from inception to completion.Respond to email and phone inquiries from clients and...

  • Administrative Architectural Support Specialist

    24 hours ago

    Cainta, Calabarzon, Philippines beBeeArchitectural Full time $7,000 - $8,400

    Job OverviewWe are seeking a highly skilled and detail-oriented Administrative Architectural Support Specialist to support our architecture team in daily administrative and project-related tasks.This role is ideal for an individual with excellent organizational skills, strong communication abilities, and experience working in the architecture or construction...