Executive Administrative Specialist

1 week ago

Biñan, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000
Business Operations Assistant

Overview:

We are seeking a highly skilled and experienced Business Operations Assistant to join our team. As a key member of our operations team, you will play a critical role in supporting the growth and success of our business.

Key Responsibilities:

  • Strategic Calendar Management: Develop and implement effective calendar management systems to prioritize and schedule tasks efficiently.
  • Communication Hub: Manage and coordinate communication between stakeholders, ensuring seamless information exchange and resolution of issues.
  • Operational Efficiency: Analyze and improve operational processes to increase productivity and efficiency.
  • Decision Support: Provide data-driven insights to inform strategic decision-making.
  • Adaptability and Growth: Stay up-to-date with industry trends and best practices to continuously improve skills and knowledge.
  • Executive Buffer: Provide administrative support to senior executives, handling routine matters and freeing up their time for high-level strategy.
  • Personal Support: Offer personal support services to executives, including gift purchases, restaurant reservations, and other errands.

Requirements:

  1. Language Proficiency: Near-native level of English proficiency in speech, writing, and reading.

  2. Professional Experience: At least 2 years of experience in operations, administration, executive assistance, or client-facing roles.

  3. Remote Work and Start-Up Experience: Demonstrated ability to work effectively in a remote environment and ideally in a start-up context.

  4. Adaptability: Experience working in fast-paced environments and ability to thrive under pressure.

  5. Flexibility: Willingness to work flexible hours and align with US time zones.

Benefits:

  • Fair Compensation: Competitive hourly rates based on experience.
  • Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.
  • Paid Time Off: Generous paid days off, unlimited sick leave, and holidays to ensure you have time to recharge.
  • Performance-Based Rewards: Increases and bonuses based on performance.
  • Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.
  • Exclusive Training: Comprehensive training programs to enhance skills and knowledge.
  • Continuous Development: Mentorship sessions, office hours, and skills training to support professional growth.
  • Supportive Community: Connect with like-minded professionals committed to excellence.
  • Stability: Prioritization of finding new opportunities for high-performing team members.

Is This the Right Role for You?

Before applying, take a moment for honest self-reflection. Ask yourself:

  1. Are you energized by constant change?

  2. Can you seamlessly switch between high-level strategy and detailed execution?

  3. Are you prepared to be a true partner to your executive, managing both professional and personal matters?

  4. Do you view feedback as a gift?

  5. Can you make decisions confidently in high-pressure situations?

  6. Are you committed to continuous self-improvement?

  7. Can you maintain your own well-being while supporting others?

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