Highly Organized Administrative Support Specialist

2 weeks ago

Porac, Philippines beBeeAdministrative Full time $880 - $1,455
Job Overview

We are seeking a highly organized and tech-savvy Executive Assistant to support high-level executives and ensure seamless daily operations. The ideal candidate will have excellent communication skills, both written and verbal, with a minimum B2 level of English proficiency.

The successful candidate will be responsible for creating and sending professional statements or invoices, tracking payments, and recording company expenses in a timely manner. They will also conduct research on industry trends, best practices, and other publicly available information, then prepare comprehensive reports for analysis.

In addition, the Executive Assistant will effectively store, organize, and maintain documents and files, both physically and digitally. They will perform data entry tasks, including preparing lead lists, meeting minutes, payroll information, and research notes, with accuracy and attention to detail.

The ideal candidate will also have solid organizational and time management skills, with the ability to prioritize tasks effectively. They will be tech-savvy, familiar with current technologies, and experienced with desktop sharing, cloud services, and VoIP.

The following are the key responsibilities of this role:

  • Create and send professional statements or invoices, track payments, and record company expenses in a timely manner.
  • Conduct research on industry trends, best practices, and other publicly available information, then prepare comprehensive reports for analysis.
  • Effectively store, organize, and maintain documents and files, both physically and digitally.
  • Perform data entry tasks, including preparing lead lists, meeting minutes, payroll information, and research notes, with accuracy and attention to detail.

The following are the qualifications required for this role:

  • Minimum 3 years of experience as an Executive Assistant to C-level executives.
  • Bachelor's degree or relevant certificate course required.
  • Excellent communication skills, both written and verbal, with a minimum B2 level of English proficiency.
  • Solid organizational and time management skills, with the ability to prioritize tasks effectively.
  • Tech-savviness, familiarity with current technologies, and experience with desktop sharing, cloud services, and VoIP.
Benefits
  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home Option.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday and Overtime Pay.

Work schedule: US work hours (20-40 hours per week). Remote job opportunity.

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