Administrative Operations Professional

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeOperation Full time ₱432,000 - ₱648,000
Operations Coordinator

We're seeking a highly organized, proactive admin professional to support our expanding divisions—painting and construction. You'll manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth.

Key Responsibilities
  • Manage and triage multiple email inboxes for both painting and construction divisions
  • Handle all client communications and inquiries within 24-hour response timeframes, maintaining proactive communication throughout project lifecycles
  • Generate quotes and invoices using job management software, ensuring accurate job costing and timely billing
  • Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites
  • Manage accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging by 30%
  • Upload and match supplier invoices to correct jobs within the system for accurate job profitability tracking
  • Coordinate with project managers on project administration and resource allocation
  • Organize and maintain all job documentation, compliance records, and WHS requirements
  • Support transition from paper-based safety documentation to digital systems
  • Create and maintain Standard Operating Procedures (SOPs) for all business processes
Requirements
  • Strong experience with construction or trades industry operations
  • Proficiency with job management software
  • Excellent written and verbal communication skills for client-facing interactions
  • Experience with invoicing, accounts receivable, and basic financial administration
  • Strong organizational skills and attention to detail for compliance documentation
  • Understanding of Australian construction industry practices and compliance requirements
  • Comfortable with technology adoption and process documentation
  • Email management and multi-channel communication coordination experience
Benefits
  • Permanent work-from-home arrangement
  • HMO Coverage for eligible locations
  • Immediate hiring

  • Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeOperations Full time ₱3,000,000 - ₱4,500,000

    Business Operations Assistant (Sales Support)We are seeking a detail-oriented and proactive Business Operations Assistant to support our Sales Development team. As a key member of the team, you will play a crucial role in ensuring the efficiency and effectiveness of our sales operations.This role requires:Providing administrative support to the Sales...

  • Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $30,000 - $50,000

    Job DescriptionWe are seeking a highly skilled and experienced professional to join our team as an Administrative Professional.The ideal candidate will have excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.Assist management with day-to-day administrative activities and HR operations.Maintain...

  • Administrative and Operations Assistant

    1 week ago

    Ayala Alabang, National Capital Region, Philippines ActiveLearning, Inc. Full time ₱180,000 - ₱200,000 per year

    About Us:Active Learning is a premier provider of IT and management training in the Philippines, dedicated to helping professionals and companies keep pace with the latest industry trends. We pride ourselves on a dynamic, supportive, and growth-oriented environment. Join a team that is passionate about lifelong learning and delivering excellence.The...

  • Senior Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeAccountant Full time ₱660,000 - ₱780,000

    Job Overview:This is a senior-level administrative role requiring expertise in accounting and finance. The ideal candidate will possess a bachelor's degree in accounting or a related field and 3-5 years of experience in administrative positions.The job entails managing client relationships, tracking invoices, and processing payments while maintaining...

  • Executive Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱15,000 - ₱25,000

    Job OverviewWe are looking for a highly skilled administrative professional to provide top-tier support to our client's team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at navigating...

  • Sales Administration Professional

    1 day ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministration Full time ₱1,500,000 - ₱2,000,000

    Are you looking for a challenging role in sales administration? This opportunity may be the perfect fit.Job ResponsibilitiesPrepare accurate customer quotes by interpreting pricing information and utilizing standardized templates.Ensure precise records of quotes and customer correspondence are maintained.Respond to customer inquiries professionally and...

  • Administrative Operations Specialist

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeAutomation Full time $50,000 - $70,000

    We are seeking a proactive and tech-savvy professional to streamline administrative operations and enhance Customer Relationship Management (CRM) functionality.The ideal candidate will be responsible for optimizing Salesforce, managing WordPress forms and pages, and supporting day-to-day operational tasks including invoicing, client communications, and...

  • Remote Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeSupport Full time ₱4,500 - ₱8,500

    Administrative Support RoleWe are seeking a highly organized and proactive administrative professional to provide exceptional support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate will...

  • Healthcare Administrator for Clinical Operations

    7 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeClinical Full time ₱34,000

    We are seeking a skilled professional to fill a Healthcare Administrator position, focusing on clinical operations. This role offers a unique opportunity to contribute to the delivery of high-quality healthcare services.The ideal candidate will have an active RN license and at least 1-2 years of experience in a hospital or company setting.Critical...

  • Senior Administrative Professional

    2 days ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱400,000 - ₱600,000

    Job OverviewA highly skilled and experienced administrative professional is required to provide comprehensive support to senior leadership in a fast-paced, project-driven organization within the construction sector.The ideal candidate will possess exceptional organizational skills, with the ability to manage multiple priorities, maintain detailed records,...