Administrative Operations Specialist

2 days ago

Baguio City, Cordillera, Philippines beBeeOperations Full time $5,000 - $7,000

We are looking for a proactive, solutions-driven professional who can thrive in fast-paced environments and take full ownership of tasks and projects. This role combines the flexibility of an administrative assistant, the structure of a project manager, and the leadership skills required for operational excellence.

This individual will be responsible for overseeing multiple projects simultaneously, ensuring deadlines are met and momentum is maintained. They will also need to manage and troubleshoot Go High-Level (GHL) automations, including fixing issues when they break and handling A2P approvals.

The ideal candidate will have strong experience with Go High-Level (GHL), proficiency with project management tools such as Asana, and the ability to work independently in a fully remote environment. They should also possess high-level organizational and leadership skills, as well as a positive attitude and adaptability.

Key responsibilities include:

  • Taking full responsibility for assigned tasks and projects from initiation to completion
  • Monitoring multiple projects simultaneously, ensuring deadlines are met and momentum never stalls
  • Managing and troubleshooting GHL automations, including fixing issues when they break and handling A2P approvals
  • Utilizing project management tools such as Asana to organize workflows, track progress, and keep teams accountable
  • Creating, updating, and documenting SOPs to ensure smooth and repeatable operations
  • Providing daily reporting to keep the CEO informed and aligned on project status
  • Anticipating potential roadblocks, proposing solutions, and keeping projects moving forward without hand-holding
  • Maintaining a flexible, 'always-on' mindset - not restricted to a strict 9-5 schedule

Skills and qualifications required include:

  • Strong experience with Go High-Level (GHL)
  • Proficiency with project management tools such as Asana
  • Ability to oversee multiple projects at once and drive them to completion
  • Highly proactive, resourceful, and solutions-oriented
  • Comfortable working independently in a fully remote environment
  • Strong organizational and leadership skills

We are seeking someone who takes initiatives and full ownership but keeps the CEO in the loop. A problem-solver who finds answers and drives results. A flexible team player who is always present when needed, beyond rigid working hours. A professional who values ownership, accountability, and moving projects forward.

This role is perfect for someone who thrives in a dynamic environment, loves wearing multiple hats, and enjoys being the engine that keeps operations running smoothly while taking on more responsibility when needed.

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